The Current year’s Agenda and Minutes can be found below
The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
Minutes of Meetings are published as soon as possible on the website for the benefit of all. However, these do not become the formal record of the meeting until endorsed at the next Parish Council meeting; therefore you should always check to see whether any amendments have been made. Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs. Previous Minutes
NEXT MEETINGS
Ref: 18/24 – Thursday 28th March 2024
Agenda – Ref: 18/24
Minutes – (for consideration in the May 2024 meeting)
Additional Papers for discussion or note for the March Meeting
Financial Reports:
- Finance Report – APPROVED
- Invoice for March Payment – APPROVED
- Budget Monitoring for March – APPROVED
Governance: All the below policies were approved
- Financial Regulations – re-adopted
- Complaints Procedure – re-adopted
- Freedom of Information Introduction & Publication Scheme – re-adopted
- Gifts & Hospitality Policy – re-adopted
- Grants Policy – New
- Grievance Policy – re-adopted
- Office Protocol – re-adopted
- Protocol on Pre-application meetings for major developments – re-adopted
- Reserves Policy – re-adopted
- Risk Assessment – 2024-25 – re-adopted
Planning:
Ref: 17/24 – Thursday 25th January 2024
Agenda – Ref: 17/24
Minutes – Ref: 17/24 – Approved
Additional Papers for discussion or note for the January Meeting
Financial Reports:
Ref: 17/24 – Finance Report January – Approved
Ref: 17/23 – January Payments – Approved
Ref: 17/24 – Budget Monitoring for January – Approved
Governance: These Policies are to be approved
All the below policies were approved
Internal Audit Terms and Reference
Internal Financial Controls Policy
Planning:
21/02735/F – Wendlebury Park Farm, Wendlebury – NO OBJECTION
23/03612/F – Straw Barn, College Farm, Main Street, Wendlebury – NO OBJECTION
23/03611/F – College Farm, Main Street, Wendlebury, OX25 2PR – NO OBJECTION
Ref: 16/23 – Thursday 30th November 2023
Agenda – Ref: 16/23
Minutes – Ref: 16/23
Additional Papers for discussion or note for the November Meeting
Financial Reports:
Ref: 16/23 – Finance Report November– Approved
Ref: 16/23 – November Payments – Approved
Ref: 16/23 – Budget Monitoring for November – Approved
Ref: 16/23 – Draft Budgets for 2024/25 – Approved
Fixed Assets 2023-24 – Approved
Governance:
All the below policies were approved
Data Protection Policy – Re-adopted
Website Policy – Re-adopted
Website Privacy – Re-adopted
Website Accessibility Statement – Re-adopted
Media & Press Policy – Re-adopted
Meeting Attendance Policy – Re-adopted
Expenses Policy – Re-adopted
Code of Conduct – New
Standing Orders – New
Planning:
23/02399/REM – Peveril Securities – Land Nth of Bicester Ave Garden Centre, Oxford Road, Bicester
23/02803/F – The Old Barn, College Farm, Main Street, Wendlebury, OX25 2PR – No Objection
23/02775/F – Elm Tree Farm, Main Street, Wendlebury, OX25 2QA – No Objection
23/02847/F – College Farm, Main Street, Wendlebury, OX25 2PR – No Objection
Cherwell District Council Local Plan Review for 2040 – Information
The consultation opens on Friday, 22 September 2023 and closes on Friday, 3 November 2023.
Cherwell 2040 Local Plan Review – Wendlebury response
Ref: 15/23 – Thursday 28th September 2023
Agenda
Minutes – Approved
Additional Papers for discussion or note for September Meeting
Local Plan Review 2040 / Addition information
Other Correspondence to discuss
Financial Reports:
Ref: 15/23 – Finance Report September – Approved
Ref: 15/23 – September Payments – Approved
Ref: 15/23 – Budget Monitoring for September – Approved
Governance:
All the below policies were approved
Privacy Notice – Re-adopted
Dispensation Procedure – Re-adopted
Document Retention & Disposal Policy and Appendix – Re-adopted
Health & Safety Policy – New
Internal Audit Terms of Reference – New
Planning:
23/02380/F – East of Kyleburn and West of Manor Farm, Main Street, Wendlebury – No Objection
Ref: 14/23 – Thursday 20th July 2023
Agenda / Minutes
Ref: 14/23 – Agenda July
Ref 14-23 – July Minutes – Approved
Additional Papers for discussion or note for July Meeting
Financial Reports:
Ref: 14/23 – Finance Report July – APPROVED
Ref: 14/23 – July Payments – APPROVED
Ref: 14/23 – Budget Monitoring for July 23 – APPROVED
Governance:
Ref: 14/23 – Internal Audit Action Plan 2023-24 – APPROVED
Ref: 14-23 – Meeting Dates for 2024 – APPROVED
Planning:
23/01730/LB – The Lion, Main Street, Wendlebury, Bicester OX25 2PW – No Objection
23/01844/F – Land North East of Holts Farm, Mansmoor Road, Charlton-On-Otmoor – No Objection
Ref: 13/23 – Thursday 25th May 2023
Agenda / Minutes
Ref 13-23 – Agenda May
Ref 13-23 – Minutes May – Approved
Additional Papers for discussion or note for May Meeting
Financial Reports:
Finance Report May – Ref: 13-23 – APPROVED
Payment Sheet – May Ref: 13-23 – APPROVED
END OF YEAR ACCOUNTS 2022 – 23 – TO BE APPROVED AT THE MEETING
- Statement of Accounts
- Internal Audit Letter
- Internal Audit Letter – 22-23 – amended June 2023
- Internal Audit Report – Report amended after Section was queried
- Internal Audit Report
- Internal Audit Summary report
- Statement of Variance
- AnnualReturnForm2 – AGAR – unsigned due to GDPR
- Reserves for 2022-23
- Reserves Policy 2022 – 23 unchanged from 2020-21
- Budget for 2023-24 Draft
- Electors Rights Notice Exempt Authorities WPC 22-23