The current year’s Agenda and Minutes can be found below

Minutes and Meeting papers for April 2019 – March 2020 are available in the Previous Year for 2019 – 20 section

The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance.  Please let the Clerk know if you would like hard copies of the papers.

Minutes of Meetings are published as soon as possible on the website for the benefit of all.  However, these do not become the formal record of the meeting until endorsed at the next Parish Council meeting; therefore you should always check to see whether any amendments have been made.

Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website.  All documents and links open in new tabs.

NEXT MEETING

25 March

March Agenda

March Minutes – draft (for consideration on 27th May)

Financial Reports

Finance Report

Payment Schedule

(items for agenda to the Clerk by 10 March)

Additional papers for discussion or note for March

Planning applications received February 1st:

• Planning application reference 21/00151/F at Manor Farm, Main Street, Wendlebury, OX25 2PS Demolition of existing buildings and erection of replacement buildings 

Policy Review:

• Social Media Policy
• Vacancy Procedure
• Expenses Policy Draft

28 January

(items for agenda to the Clerk by 13 January)

Please note that due to the current COVID19 crisis, the Parish Council Meeting will take place via Zoom (https://zoom.us/) with the meeting ID: 826 2703 5697  https://us02web.zoom.us/j/82627035697

January Agenda

Minutes January

Additional papers for discussion or note for January

Finance Report

Budget Draft

Precept Calculations

Payment Schedule

Policy Review:

• Social Media Policy
• Vacancy Procedure
• Expenses Policy Draft

Planning applications received December 2

Planning application reference 20/03449/F at Wendlebury Park Farm Wendlebury Road Chesterton OX25 2PE Fishing hut with jetty, separate bridge and separate fishing jetty

Planning application reference 20/02989/F at 4 Barretts Row, Main Street, OX25 2PH for “Single storey side extension to extend kitchen / family room. First floor extension to enlarge bathroom and ensuite”.

Planning application reference 20/02816/LB at The Lion, Main Street, OX25 2PW for “Replacement kitchen extraction system including new intake grille”

 

26 November

(items for agenda to the Clerk by 11 November)

November Agenda

Minutes November 

Additional papers for discussion or note for November

• Data Protection Policy and Freedom of Information Disclosure Log (for review)
• Parish Remuneration Report (draft)
• Finance Report
• Payment Schedule
• Planning Application reference 20/02827/F at Orchard House, Church Lane, OX25 2PN for “Change from residential care home (C2) to a single-family dwelling (C3) and build double storey rear extensions to form additional living area and bedrooms.” (time extension requested)
• Planning Application reference 20/02779/REM at Land Adj To Promised Land Farm Wendlebury Road, Chesterton for “Reserved Matters application to 19/01740/HYBRID – layout, scale, appearance and landscaping details for Phase 1 of the employment development (5,126 sqm GIA), enabling works for later phases and SuDS Swale delivery, with associated landscaping, utilities and access” (time extension requested)
• Planning Application reference 20/02859/F at Straw Barn, College Farm, Main Street, OX25 2PR for “Erection of a general purpose agricultural building” (time extension requested)
• Planning Application reference 20/03034/F at Wendlebury Manor, Church Lane, OX25 2PN for “Single storey extension to rear. Removal of existing conservatory and lean-to (resubmission of 20/02032/F)”
• Planning Application reference 20/03035/LB Mr & Mrs J Eeley Wendlebury Manor, Church Lane, OX25 2PN Single storey extension to rear. Removal of existing conservatory and lean-to (resubmission of 20/02033/LB)
• Response to the appeal against refusal of the Great Wolf development

24 September

(items for agenda to the Clerk by 9 September)

Approved September Minutes

September Agenda

Additional papers for discussion or note for September

• Policy Review
  • Marking the death of a Senior National Figure
  • Website Accessibility Statement (draft) (deferred from March)
  • Privacy Notice (deferred from March)
  • Document Retention and Disposal Policy and Procedure (deferred from March)
•  Consultations
  • Consultation: Cherwell District Council Local Plan Review 2040 (closes 14 September with Parish Council extension until 28 September) (List of Consultation Questions)
  • Consultation: Changes to the current planning system (closes 1 October with responses to NALC by 17 September) (List of Consultation Questions)
  • Consultation: Planning for the Future (closes 29 October with responses to NALC by 15 October) (List of Consultation Questions)
  • Consultation: Transparency and competition: a call for evidence on data on land control (closes 29 October with responses to NALC by 16 October) (List of Consultation Questions)
• Finance Report
• Budget Monitoring to end July 2020 Report
• Payment Schedule

16 July

Approved July Minutes

July Agenda

(items for agenda to the Clerk by 1 July)

Additional papers for discussion or note for July

• Policy Review
  • Standing Orders
  • Communication Policy
• Finance Report
• Payment Schedule
• Planning application reference 20/01399/ADV Langford Lane Wendlebury OX25 2PE Erection of timber signboard (time extension agreed)
• Allotment Tenancy Rules

 

28 May

Please note that due to the current COVID19 crisis, the 2020 Annual Parish Meeting which should have been at 7.30pm has been cancelled.

However, the Annual Parish Council Meeting will take place via Zoom (https://zoom.us/) with the meeting ID: 868 9668 1146 https://us02web.zoom.us/j/86896681146

(items for agenda to the Clerk by 13 May)

Approved May Minutes

May Agenda

Additional papers for discussion or note for May

• Draft Risk Assessment for 2020/21
• Draft Virtual Meeting Procedure
• Finance Report
• Budget Monitoring Report for year end 2019/20
• Budget for 2020/21
• Draft Reserves Policy for 2020/21
• Draft Statement of Accounts for 2019/20
• Draft Asset Register
• Internal Audit Report
• External Audit draft accounting statements and draft External Audit form
• Internal Financial Controls Policy
• Payment Schedule
• Planning application reference 20/00961/F at The Finishing House, College Farm, Main Street, OX25 2PR for “Change of Use and conversion of the existing agricultural building to form 1no dwelling” (Time extension agreed)
• Planning application reference 20/00293/OUT at Bicester Gateway Business Park Wendlebury Road for “Outline application (Phase 1B) including access (all other matters reserved) for approximately 4,413 sqm B1 office space (47,502 sqft) GIA, approximately 273 residential units (Use Class C3) including ancillary gym, approximately 177 sqm GIA of café space (Use Class A3), with an ancillary, mixed use co-working hub (794 sqm/ 8,550 sqft GIA), multi-storey car park, multi-use games area (MUGA), amenity space, associated infrastructure, parking and marketing boards” (Time extension agreed)